POLICIES

TERMS AND CONDITIONS

Terms and Conditions for Proofreading or Editing Services

I provide the following terms and conditions so that we have a straightforward and honest mutual agreement for working together. If you have any questions or concerns, please contact me.

General overview
These terms and conditions apply to any work I (Kimberley Mulder | Mulderproof ) do on behalf of you (the Client).

  • I will provide proofreading/editing services agreed upon (in writing) by myself and the Client.
  • The Client is under no obligation to offer me work; neither am I under any obligation to accept work offered by the Client.
  • The work will be carried out unsupervised at such times and places as determined by me, using my own equipment.
  • The work will be carried out by me. I will not subcontract proofreading/editing projects, or parts of projects, to third parties.
  • I confirm that I am self-employed, am responsible for my own income tax, and will not claim benefits granted to the Client's employees.
  • The Client will pay me a fee per word OR per hour OR per printed page OR an agreed flat fee for the job which is agreed upon in writing in the contract of service.
  • The completed work will be delivered on or before the date agreed, for the agreed fee, which will be based on the description of the work required and the brief, both supplied by the Client.
  • If, however, on receipt of the item to be worked on or at an early stage, it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion/brief, I may renegotiate the fee and/or the deadline.
  • Similarly, if, during the project, additional tasks are requested by the Client, I may renegotiate the fee and/or the deadline.
  • If the project is lengthy, I may invoice periodically for completed stages.
  • The nature and content of the work will be kept confidential and not made known to anyone other than the Client and its contractors without prior written permission.
  • Either the Client or the Freelance has the right to terminate a contract for services if there is a serious breach of its terms.
  • The contract of service requires that the Client and I both acknowledge, in writing, that we have read, understood and agreed to these terms and conditions.

Project terms
Prior to commencement of the proofreading/editing work, the Client and I will agree, in writing, to the terms of the project:

  • the medium in which the proofreading/editing service will be carried out (e.g. in Word, on PDF, on paper)
  • how the material will be annotated (e.g. Track Changes in Word, annotated PDF)
  • the length of time required to complete the project
  • a fee for the project, based on a quotation supplied by me, in writing, following my evaluation of the material to be proofread/edited and the time frame required to complete the job
  • any expenses (e.g. postage) that the Client will bear in addition to the costs of the proofreading/editing
  • the date by which the material will be delivered by the Client to me
  • the latest date by which the completed project will be returned

Please note that if, on receipt of the project to be worked on (or at an early stage), it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion/brief or from the sample supplied, I may renegotiate the fee and/or the deadline, or decline to carry out the work.

Fees

  • The Client will pay me a fee per hour OR per word, OR an agreed flat fee for the job, according to prior agreement.
  • Once the Client and I have agreed the full fee, it is non-negotiable unless the Client extends the word count of the job or requests additional services. In this case, a revised quotation and job-completion date will be negotiated.
  • Unless otherwise agreed, I will supply the Client with an invoice immediately upon return of the completed proofreading/editing project.
  • Payment should be received by the specified time, agreed in advance, from submission of the invoice or within 30 days.

Cancellation policy

  • Cancellation during the project: In the unlikely case that the Client cancels the work during the proofreading/editing project, the Client will pay the Freelance for the work completed up to the date of termination, but this amount will not be less than 50 percent of the estimated total for the project.
  • Cancellation prior to project commencement: In the unlikely case that the Client cancels the work prior to the proofreading/editing project commencing, no fee will be charged.
  • Both the Client and I have the right to terminate a contract for services at any time if there is a serious breach of its terms.
  • In the unlikely event that the Client is touched by extraordinary or difficult circumstances that cause cancellation (e.g. family crisis, illness etc.), the Client should contact me to discuss the terms of the cancellation policy. I aim to be fair and helpful at all times.
  • If I am touched by similar extraordinary or difficult circumstances that cause cancellation, I will contact the Client in writing at the earliest opportunity and do my best to renegotiate the time frame of the project or find an alternative supplier of proofreading/editing services.

​Confidentiality

  • The nature and content of the work will be kept confidential and not made known to anyone other than the Client and its contractors without prior written permission.
  • I will not, under any circumstances, upload the Client’s files to external websites or distribute them to third parties unless specifically authorized to do so, in writing, by the Client. However, if the Client provides files through Google Docs or Dropbox, it is assumed that the Client has set up the security and sharing functionality to the Client's wishes, and I will work within them.
  • See my Privacy Policy below for how your data is protected.

Copyright

  • All content delivered to me by the Client for the proofreading/editing project is owned by the Client.
  • Following payment of my invoice, any content created by me as part of the proofreading/editing process will become the copyright of the Client unless otherwise agreed.

Privacy policy and the GDPR
Please read my Privacy Policy below, which explains the data I collect, how I use it and store it, and my compliance with the General Data Protection Regulation (GDPR).

PRIVACY POLICY

Privacy Notice
This privacy notice discloses the privacy practices for MULDERPROOF.COM. This privacy notice applies solely to information collected by this website. It will notify you of the following:

  1. What personally identifiable information is collected from you through the website, how it is used and with whom it may be shared.
  2. What choices are available to you regarding the use of your data.
  3. The security procedures in place to protect the misuse of your information.
  4. How you can correct any inaccuracies in the information.

Information Collection, Use, and Sharing
We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.

We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request.

Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy.

Your Access to and Control Over Information
You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:

  • See what data we have about you, if any.
  • Change/correct any data we have about you.
  • Have us delete any data we have about you.
  • Express any concern you have about our use of your data.

Registration
In order to get a quote on this website, a user must first complete the registration form. During registration a user is required to give certain information (such as name and email address). This information is used to contact you about the products/services on our site in which you have expressed interest.

Security
We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the Web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

If you feel that we are not abiding by this privacy policy, you should contact us immediately via email at kimberley@mulderproof.com or by telephone at 740-777-9095.